Administrative and clerical personnel provide non-technical support services that benefit departmental, institute, center, or departmental activities. University or Classified StaffĪdministrative and clerical university or classified staff should not normally be charged to an award, as their support for projects are calculated as part of Virginia Tech’s Facilities and Administrative (F&A) indirect or overhead base. Additional information is contained the procedure OSP 10002 Tuition and Related Fees on Sponsored Awards. If tuition is not included in the sponsor budget, your pre award associate will need to know the source of funds where tuition is to be charged. When GRA support is requested in a budget, tuition must be included in proportion to the level of effort. The PI should provide the pre award associate with the Graduate Research Assistant (GRA) step level (see Graduate Stipend Table) and a percentage of effort.
Wherever Direct Productive Labor Hours (DPLH) are required, the DPLH will be derived from the percent of effort multiplied by standard hours: 2080 (Calendar Year or CY)/ 1560 (AY)/ 520 (Summer). Virginia Tech is subject to federal cost accounting standards under the Uniform Guidance ( 2 CFR Part 200). Labor costs are incurred and certified as a percentage-of-effort and not on an hourly basis. Your pre award associate can assist with budgeting labor in accordance with university policy and procedures. Academic Year (AY) faculty, for example, can be budgeted in two separate line items-one during the nine month academic year and one during the university's 13 week summer-because fringe rates for AY faculty are charged at a different rate during the summer. Depending on a Virginia Tech employee’s appointment type or job classification, percentage of effort can be expressed in a number of ways.
Budget workbook and gra full#
The PI should send their pre award associate a list of project personnel that includes full names and associated percentages of effort that should be charged to the budget. Specific information on effort and effort reporting can be found in the university policy 3105 Effort Reporting and the OSP Frequently Asked Questions page Effort Reporting FAQ. Labor is calculated on a percentage of effort basis. The PI must then use the Virginia Tech budget to complete the specific sponsor budget form. Your pre award associate will use the Virginia Tech budget template to prepare the budget.
Pre award associates are available during those times to assist with budget preparation and revision. – 5:00 p.m., except for days the university is officially closed. OSP is open Monday through Friday 8:00 a.m. Pre award associates are available during office hours to answer questions about a solicitation and to make budget revisions prior to receiving the final proposal. The budget is a vital component of the proposal therefore, the PI should start the budgeting process as early as possible.
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